Kate – VA4340
Full-Time
Job Title
Executive Assistant
Availability
Full-Time
Languages
English
Country
Philippines
Resume
https://osp.li/def781
Screening Interview
https://osp.li/724de0
Short Interview
https://osp.li/67f6ac
Portfolio
Internet Speed Mbps
300
Computer Specs
Processor: MacBook Air M2 | Memory (RAM): 8GB | Storage: 500GB | OS: macOS Ventura
About me
Results-driven office manager with 5 years of corporate experience in accounts and management. Skilled in marketing, finance, and client relations. Excellent communicator and problem solver, eager to contribute to team success.
Education
XAVIER UNIVERSITY
Year
2015 - 2019
Course
Bachelor of Science in Business Administration, Major in Marketing
Experience
Office Manager2024 - Present
– Scheduling meetings, managing calendars, ordering office supplies and equipment, and maintaining filing systems.– Handle budget, set up policy, process purchase requests, and track company expenses.– Helps with onboarding new employees and coordinating with IT for any tech issues, and solves various office problems.– Supervising administrative staff, ensuring a smooth workflow, and organizing events.– Developing and maintaining relationships with suppliers and other external partners.– Ensuring compliance with legal documents in the office.
Accounts and Compliance Officer2023 - 2024
– Process bills from invoice verification to prompt and accurate disbursements.– Record financial transactions in Xero accounting system, ensuring accurate and up-to-date financial records.– Reconcile bank statement, identifying and resolving discrepancies to maintain financial accuracy.– Monitor all aspects of outstanding balance– Resolving customer account queries.– Investigating and escalating customer service issues for resolution.– Ensures compliance with legal matters in the company. Processes liquidations and monitors cash flow to ensure there are sufficient funds.
Collection Processor2019 - 2023
– Deposit cash or check transactions at the bank, and prepare deposit slips for bank deposits.– Issues Official Receipts to agencies, collects necessary attachments from agencies.– Receive cash returns from various transactions, record validated deposit slips from the bank to the QuickBooks & Prime System.– Monitor all vouchers from different agencies, monitor various Official Receipts licensed to numerous companies.– Makes report on daily collections and deposits, makes report on monthly debit transactions from numerous bank accounts, liaises with agencies connected to the company.
Administrative Assistant2019 - 2019
– Utilize various means to identify potential clients.– Keep track of client information, and reach out to prospective clients via phone calls to introduce the product or service.– Develop effective communication skills to convey the benefits of the product and address any initial concerns.– Schedule and conduct meetings to provide more detailed information about the product, hiring staff, managing expenses, or other responsibilities delegated by the owner.
Skills
Accounting / Bookkeeping,Admin / Executive Support
