Full-Time

English, Spanish

Colombia

SENA

Business Thinking & Business Management

– Monthly control and the office’s local provider payments.– Responsible for supporting local implementation and compliance with Global Operations policies and procedures.– Accountable for ensuring that the offices provide a positive user experience for staff and visitors.– Implementing health, safety, and security regulations set through global and local standards SG SST.– Responsible for managing and maintaining local contracts and vendor relationships where needed and developing reporting oversight.– Coordinating budgets at the local level office, reporting to the global finance team.– Onboarding and offboarding (equipment handover, mail, access for new staff), HR, IT.– Manage local vendor contracts where applicable in coordination with a global team.– Senior records management under global policies and local regulations.– Manage local outsourcing: Accountant firm, IT support, Maintenance office providers, Audits, and Law firms.– Jointly with the law firms and legal advisors to elaborate the annual report to the Colombian Finance Superintendency.– Main point of contact for internal and external requirements between Canada, US and Latam.– Funding request and funds exchange rate process.Office inspection reports (BCP, Security checks, IT updates).– Facilities project executions.– External and internal audits.– Senior executive assistant to VP role.– Calendar Management to VP.– Travel arrangements, expenses reports to VP.– Events Coordinator: corporate events, webinars.

– Handling complex & busy calendars of VP’s Caribbean and MD’s Central American regions.– Scheduled regionals recurrent meetings across the regions, meetings with VIP clients, journalists, and media.– Travel and hotel coordination for the Vice President.– Excellent relations with all executive assistants at Oracle LAD and the client’s assistants to avoid conflicts with their calendars.– Key point between the Caribbean and Central American team and my executives (400 people).– Corporate communication skills between the VP Office with the internal team and clients.

– Working cross-functionally across teams to ensure employees of organizations are kept informed and motivated through several channels, providing different training courses, and organizing important business events.– To lead internal communications plans to the SMO team (200 internal clients), business events coordinator, agencies management, virtual events, internal social media, internal newsletters, drafting, editing, and reporting the news releases in the Spanish language.– To support the leader of Internal Communications in planning the SMO-TECH Team (+70 people), data acquisition, and present a high-level tech virtual event.– To help employees across the organization stay up to date about the company’s vision, goals, projects, legal news, HR news, and executive updates to encourage the internal strategy and executive communications programs.– To lead the readers club to the SMO community, managed Wrike and Eloqua integration to the internal communications team.– Provide training to employees according to the needs of the team, improving their skills to meet their professional goals in each specific area.

– To manage all relocation processes for Senior Top Managers who arrive in Colombia or who leave for the UK (expatriates).– Line Manager of all administrative assistants, including interns.– To manage all the administrative processes of the General Manager.– International calendar.– Expenses and administrative budget execution of the general management area.– Facilities Coordinator to the Management area (working with external parties as property managers, vendors, office suppliers, and IT).– Training for the administrative assistant’s team.

Account Management,Admin / Executive Support,Appointment Setting,Bilingual (English-Spanish),Project Management

Miriam